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Company Registration in India

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Overview Advantages Eligibility Criteria Documents Required Process Features Types FAQs

Private Limited Company Registration - An Overview

A private limited company is a famous business structure in India due to its distinct characteristic features. It is a separate legal entity, allowing limited liability protection to its shareholders and protecting their personal assets from business debts. Governed by the Companies Act 2013, a private limited company can be registered with a minimum of two shareholders and a maximum number of 200 shareholders.

This type is suited for businesses that aim to raise funds for operations in the long run. It allows shareholders to transfer their shares by the company's Articles of Association (AOA) rules. However, unlike public limited companies, private limited companies cannot offer shares to the general public or trade them on the stock exchange. These companies must comply with regulations, including audits, annual filings and corporate governance norms. This structure is ideal for small and medium enterprises as it offers management flexibility and a specific degree of financial privacy.

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Advantages of Registering a Company

Registering a private limited company offers various benefits to the shareholders, including a flexible management structure, legal identity and limited liability protection. Let us explore some of the most important benefits below:

Company Advantages Illustration
Limited Liability Protection

Safeguards the personal assets of the shareholders from business liabilities, limiting risk of loss to the capital invested.

Greater Credibility

Enhances trust among investors, customers, and vendors. A registered company appears more legitimate and professional.

Funding Access

Enables businesses to raise capital through equity or debt from banks and financial institutions.

Perpetual Succession

Continues to exist even in the event of a founder’s death or change in ownership, ensuring business continuity.

Separate Legal Entity

Can own assets, incur liabilities, sue or be sued separately from its owners. Ensures operational clarity and independence.

Tax Benefits

Enjoys various tax deductions and benefits that help reduce financial burdens and improve profitability.

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Step-by-Step Private Limited Company Registration Process

The step-by-step guide for the private limited company registration process in India includes the following steps:

1. DSC and DIN

The first steps for online company registration are getting the Digital Signature Certificate (DSC) and Director Identification Number (DIN).

2. Company Name Reservation

Reserve a unique name for the company as per Rule 8 of the Company Incorporation Rules. Avoid names identical or similar to existing businesses.

3. Filing SPICe Form (INC-32)

Once the name is approved, fill out the SPICe+ form on the MCA portal including:

  • Company details
  • Member and subscriber details
  • Apply for DIN
  • Apply for PAN and TAN
  • Declaration by directors and subscribers

4. Filing MoA and AoA

Draft the e-MoA (INC-33) and e-AoA (INC-34) outlining the company's objectives and internal working structure.

5. Certificate of Incorporation

After approval, the MCA issues the Certificate of Incorporation along with PAN and TAN numbers.

Types of Company Registration

Understanding the various types of company registration structures in India is crucial for any business. Depending on your specific needs, you can choose from a range of options. The most common type is the Private Limited Company (Pvt Ltd). Let's delve into these structures and their benefits and drawbacks in the table below:

Title Private Limited Company One Person Company Limited Liability Partnership Section 8 Company Partnership Firm Proprietorship Firm
Regulation Companies Act, 2013 Companies Act, 2013 Limited Liability Partnership Act, 2008 Companies Act, 2013 Partnership Act, 1932 No Specific Act
Registration Mandatory Mandatory Mandatory Mandatory Optional No
Number of Owners 2 to 200 Only 1 2 to Unlimited 2 to Unlimited 2 to 50 Only 1
Separate Legal Entity Yes Yes Yes Yes No No
Protection from Liability Limited Limited Limited Limited Unlimited Unlimited
Regulatory Audit Mandatory Mandatory As applicable Mandatory Not mandatory Not mandatory
Transfer of Ownership Yes Yes (Restricted) Yes No Yes (Restricted) No
Permanent Existence Yes Yes Yes Yes No No
Foreign Ownership Permitted Not permitted Permitted Permitted Permitted Not permitted
Tax Liability High High Moderate High Low Low

Choose the Best Private Limited Company Package

Grih offers you the most affordable packages for Private Limited Company.

Grih Silver

Recommended for startups and growing your business
₹650 ₹599

+ Govt. fee on actuals

  • Professional Assistance
  • Your company name is reserved in just 24 hours*
  • DSC in just 24 hours
  • SPICe+ form filing in 2-4 days*
  • Incorporation Certificate in 5 days*
  • Company PAN+TAN
  • DIN for directors

Grih Gold

Most used package
Recommended for startups and business ventures seeking rapid growth.
₹12999 ₹11800

+ Govt. fee on actuals

  • Professional Assistance
  • Your company name is reserved in just 24 hours*
  • DSC in just 24 hours
  • SPICe+ form filing in 2-4 days*
  • Incorporation Certificate in 5 days*
  • Company PAN+TAN
  • DIN for directors
  • GST Registration
  • Information document in regards to all post-incorporation compliances

Grih Premium

Recommended for the growth and success of your business venture
₹18600 ₹16999

+ Govt. fee on actuals

  • Professional Assistance
  • Your company name is reserved in just 24 hours*
  • DSC in just 24 hours
  • SPICe+ form filing in 2-4 days*
  • Incorporation Certificate in 5 days*
  • Company PAN+TAN
  • DIN for directors
  • Trademark application filing
  • GST Registration
  • Accounting & Bookkeeping (Upto 100 transactions)
  • Financial Statement Report Preparation
  • ADT 1, INC 20A, AOC 4 & MGT 7 form filing
  • Annual filing (Upto turnover of 25 lakhs)
  • GST filing (Upto turnover of 25 lakhs)
  • Post-incorporation compliance guidance
  • 30-minute Consultation with a senior CA/CS

Reasons to Grih for Private Limited Company Formation

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Expert Business Consultation

We offer expert consultation in helping you with business registration in India for your private limited company.

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Checking Name Availability

Grih helps you check the availability of your proposed company name to ensure it complies with the regulations.

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DSC & DIN

Our consultants manage DSCs & DINs for your directors & shareholders, essential for company registration.

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Time Saviour

Our team offers end-to-end business registration services, helping you complete the process on time.

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Documentation

We draft all registration documents to ensure correct versions are submitted, reducing risk of rejection.

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Startup Registration Services

We offer cost-effective startup registration services at no added costs.

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Customized Solutions

We deliver business solutions based on your needs & help you register online.

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PAN, TAN & GST

Our team manages PAN, TAN & GST registration for your business, ensuring smooth operations.

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Peace of Mind

Grih experts will handle the legalities, allowing you to enjoy peace of mind.

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Post-Incorporation Support

We offer post-incorporation support with compliances like annual return filing & more.

Documents Needed to File SPICe+ (INC-32)

Documents needed to be filed with SPICe+ (INC-32) for a private limited company registration:

When Directors And Subscribers Are Indian Nationals:

  • PAN Card
  • Aadhar Card
  • Passport-size photographs
  • Director's Consent - Signed consent letter confirming appointment
  • Subscriber’s Consent - Signed consent to become shareholder
  • Identity Proof - Driving license, voter card
  • Registered Office Proof - Rental agreement or ownership deed
  • No Objection Certificate - From the owner
  • Copies of Utility Bills - Not older than 2 months
  • Company Name reservation – RUN form if not using SPICe+
  • Digital Signature Certificate - For online forms

When Directors And Subscribers Are Foreign Nationals:

  • Passport
  • Address Proof: Driving License
  • Residence Card
  • Bank Statement
  • Government issued Address ID

Choosing the Right Business Structure for your Company

Choosing the right business registration structure is a key step towards unlocking the potential for growth and success in your business. It’s not just about tax liabilities, legal regulations, funding access, and operational flexibility. These factors, when managed effectively, can pave the way for a bright future for your business.

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Company Limited by Shares

A separate legal entity. Shareholders' liability is limited. Can enter contracts, own assets, and function independently. Offers safety and confidence.

⚙️

Company Limited by Guarantee

Used for non-profit goals. No shareholders or share capital. Members agree to pay if the company goes into debt. Profits reinvested back into business.

👥

Unlimited Company

Shareholders have unlimited liability. Company can use its assets to settle debts. Defined under Section 2(92) of the Companies Act, 2013.

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